HCA PAYROLL PORTAL
Payroll,
made simpler.
Your people. Their hours. All the details your HCA payroll team needs, in one place.
- Send employee updates
- Share timesheets and hours
- Let HCA take it from there
A question about payroll?
Speak to your HCA team
WELCOME BACK
Let’s get you started
Enter your email to open your payroll workspace.
Enter your email address.
New here? Just enter your email to get started. Questions? payroll@hca-accountants.com
HCA staff? Sign in with a secure link
Add this portal to your phone’s home screen
iPhone / iPad: open this page in Safari, tap the Share button, then choose Add to Home Screen.
Android: open this page in Chrome, tap the menu (⋮) in the top corner, then choose Add to Home screen.
It installs with the HCA icon and opens straight to your account — no need to sign in each time.
Which company are you submitting for?
Choose an existing company or add a new one
Enter a company name.
YOUR PAYROLL WORKSPACE
A little less admin.
Send an update to your HCA payroll team. What would you like to do?
Add this portal to your phone’s home screen
iPhone / iPad: open this page in Safari, tap the Share button, then choose Add to Home Screen.
Android: open this page in Chrome, tap the menu (⋮) in the top corner, then choose Add to Home screen.
It installs with the HCA icon and opens straight to your account — no need to sign in each time.
PAYROLL REQUEST
—
Edit anything that looks wrong, then submit. This helps HCA process your wages faster. Read by Wharfedale AI
Sent to HCA
The payroll team has received these details.
HCA TEAM
Payroll inbox
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Export to Moneysoft
Create a CSV for this pay period. Review it in Payroll Manager before importing.
The CSV contains employee name, pay date, standard hours, overtime hours and holiday hours. Rates are deliberately excluded so Payroll Manager remains the source of truth for pay rates.
Export new employee to Moneysoft
Create an Employee Details CSV. Review the employee's P45 or HMRC starter checklist before completing tax-code and loan details in Payroll Manager.
The CSV contains name, gender, date of birth, NI number, employment start date and address. It deliberately excludes tax code, starter declaration, student-loan and pay-rate decisions.